Did you know that 89 percent of all companies in the U.S. have adopted a digital-first business model? This means that much of the file storage and organization that once happened in the office now happens on the computer.
Organizing your computer files can be essential to your ability to work efficiently and share information with your colleagues. Plus, it just helps to keep you sane.
Keep reading, and we'll tell you all about how to store your data and the best practices for keeping everything organized.
Create a File Taxonomy System
File taxonomy is one of the most important pillars of file organization. A file taxonomy is a hierarchy that you use to keep your files organized.
Every business has a different combination of files to store. You can create your own file taxonomy depending on your particular needs. What's most important is that once you create a system, you stick to it.
Never Save Duplicates
Duplicate files are the worst enemy of someone who is trying to find something in a hurry. Eliminate that problem before it begins by getting out of the habit of saving duplicate files.
Though there are many instances where you might need to create a copy of a file (printing, sharing, etc), make sure you aren't saving those files afterward.
Share Computer Files From Anywhere
These days, it is essential to be able to share files with your colleagues from anywhere in the world. If you don't already, you should adopt a file-sharing service, such as Sharepoint, into your business plan.
Storing and sharing your files online can eliminate a lot of the hassle of creating your own storage system. Plus, it's an essential part of remote working plans.
Keep Your Desktop Clean
This tip is more for your own sanity than for pure organization. However, it is crucial to your success that you keep a clean desktop as well as an organized one.
As much as possible, you should have all your files tucked away into appropriate folders. The only things that should ever stay on your desktop are files that you may need to access quickly for a presentation.
Develop a File Naming System and Stick to It
Once your files are neatly organized, you must be able to find them easily. That's why it is so important to come up with a specific naming system for all your files.
That way, you can search any file and find it quickly, even if you don't remember exactly when you saved it.
Also Check:- How To Create A New Folder On Mac
Never Lose Track of a File Again
As long as you follow these tips, your computer files are sure to stay organized and easily accessible. Re-organizing your entire file system may seem like a huge hassle, but it's well worth the time.
Remember, organizing your files is only half the battle. The other half is sticking to your organizational system.
For more business tips, check out the rest of our blog!
